JOB DESCRIPTION

SUMMARY

The Foundation Administrative Associate is responsible for providing administrative, logistical, and coordination support to the Executive Director and the rest of the team to ensure the efficiency and effectiveness of daily operations and events of the organization.

DUTIES & RESPONSIBILITIES

  • Provides high level administrative assistance to Executive Director & Foundation team;
  • Front line customer service for donors making contributions.
  • Performs administrative functions for the Foundation, such as preparing documents, minutes of Board meetings, manages correspondence and coordinates meetings as needed;
  • Ensures all databases are accurate and up to date at all times;
  • Co-ordinates tasks for the various fundraising initiatives as allocated.
  • Ensures donors receives Thank you emails and letters in accordance with the Foundation stewardship policies;
  • Liaises with team members to assist and prepare for events, with the possibility of attending programs when necessary;
  • Oversees donations, pledges & payments and receipting.
  • Assumes other projects as required.

SKILLS & COMPETENCIES

  • Bilingual, excellent writing & proofreading skills with attention to detail;
  • A minimum of 5 years of relevant experience;
  • Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
  • Ability to multitask and work in a fast paced environment
  • Professional, excellent judgment, discretion and respect for donor confidentiality;
  • Experience in CRM databases and/or data management;
  • Flexible team player with excellent interpersonal skills;
  • Takes initiative and is able to multi-task in a fast paced environment;
  • Superior interpersonal and organizational skills;
  • Strong customer service orientation.

Assets

  • Experience in a non-profit organization.
  • Knowledge of CRM, preferably Donor Perfect;
  • Experience in a small office environment, working on several parallel projects;
  • Knowledge of the Jewish community.
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DEPARTMENT:

Foundation

DIRECT SUPERVISOR:

Executive Director, Foundation

DATE:

May 2019

SCHEDULE:

Full time

SUBMIT YOUR RESUME

Interested candidates may submit their resume to HR at [email protected]

Only applicants to be considered for the position will be contacted for an interview.

You may also want to become a volunteer.